How to Spot the Tasks That Actually Move the Needle in Your Business

In the chaos of running a business, you may find yourself buried in a mountain of tasks - responding to emails, attending endless meetings and ticking off low-priority tasks that don’t make a dent in your goals to name a few.

It’s a cycle that feels productive, but often leads to burnout and low impact results. 

Instead, you should be spending their time on activities that directly impact revenue, growth and long term success. But how do you identify these high impact tasks?

Here are some strategies to spot and prioritise the work that truly moves the needle in your business, helping you reclaim your time and energy for what matters most.

Track Key Performance Indicators (KPIs)

To identify the tasks that really move the needle in your business, it’s important to measure your progress with KPIs. Measuring how much it costs to get a new customer, how well you retain customers or how many website visitors turn into buyers are some of the KPIs examples which you can track. These metrics will show you which activities are working best for your business and will correlate with your business growth.

As a business owner, you must remember to regularly check your KPIs to see which tasks are having the highest impact. Then simply you need to do more of what is working and improve the things that aren’t working. Don’t forget to avoid getting distracted by things which don’t support your strategy.

Focus on Revenue Drivers

Start with identifying activities that drive sales or lead to new clients, as these are the cornerstone of any successful business. These high impact tasks directly contribute to your revenue. For example, this might involve dedicating time to refining your marketing strategy to reach a wider audience, nurturing and improving your customer relationships to boost satisfaction and loyalty, or brainstorming and introducing innovative new products or services that meet your clients' needs.

By prioritising these impactful tasks and allocating sufficient time and resources to them, you will not only streamline your operations but also see positive results in no time, through increased revenue, stronger client connections or a broader market presence.

Long Term Value

Some important tasks may not show quick results but are key to long term success. These could include improving internal processes, training your team or planning for future growth. Even though you might not see immediate advantages, these tasks are vital for building a strong business.

It’s important to evaluate tasks based on their long term benefits rather than short term rewards. By working on things that will help your business grow in the future, you'll make sure you're putting your energy into the right tasks and projects.

As a business owner, it's easy to get caught up in a vortex of tasks that feel productive but don’t actually move the needle in terms of growth and success. To truly make an impact, focus on high priority tasks that directly influence revenue, customer acquisition and long term sustainability. By tracking KPIs, identifying revenue driving activities and working on tasks that add long term value, you’ll prioritise the efforts that will create real, lasting growth. Regularly assessing these metrics and aligning your tasks with your business goals will help you stay focused and avoid burnout from less impactful work.

If you feel ready to take control of your productivity and transform the way you work, join the waitlist for The Productivity Powerhouse HERE today! It’s your go-to membership designed to help you streamline your tasks, boost your results and reclaim your time for what truly matters. Start your journey to greater efficiency and business success!

📧 Sign up to my emails; the Bye-Bye Burnout Series

📩 Book a discovery call to see how I can help you grow and streamline to find your pathway to productivity, reclaim your time and focus on what matters most to you

🔔 Connect with me on LinkedIn